August Meeting Minutes

CHURCHILL ORCHESTRA BOOSTER ASSOCIATION August 27, 2018 MEETING MINUTES
Call to Order 6:30 pm

1. COBA Website
   1. Payments now accepted through PayPal for Membership and T-shirts sales
   2. Cost for Weebly 5 year domain is $74.80 & PayPal 2 year service fee is $72.00
   3. PayPal name change to either COBA or Treasure’s name
      1. Suggested other options Zelle, no transaction fees
   4. Sales received through website thus far:
      1. T-shirts $325.00 minus 3% transaction fee
      2. COBA membership fee $325.00 minus 3% transaction fee
         1. Suggestion made to change membership dues to annual membership dues.  Emphasis on contribution needed annually to run program.
   5. Spirit Sales
      1. $125.00 PayPal minus 3% transaction fee, $358.00 Cash, $5.00 Ck
   6. Update website with social media links – Twitter, Facebook, Instagram
2. Freshman Pool Party
   1. Scheduled for Saturday, September 8th, 6-9 pm
   2. Location will be Oak Meadow Pool
   3. Lifeguards will be on hand, cost to COBA $290.00
   4. Upper classmen to bring chips, dips, desserts, drinks
   5. COBA to provide – burgers, hot dogs, tomatoes, lettuce, pickles, condiments, & water per the request of Mr. T.
3. Dinner Theater
   1. Scheduled for Saturday, September 22nd
   2. Set-up planned for Friday, September 21st
   3. Silent Auction update from Vicky Torres – still getting offers from local vendors, letter of request for auction items sent to vendors, waiting on responses
   4. Dinner update from Vanessa – two options thus far
      1. Zio’s quote 300 people $2,329.49
      2. Smoke BBQ quote 200 people $2,250.00 or 300 people $2,750.00
      3. Pending options – Taco Cabana or Las Palapas
4. Dude Ranch Trip
   1. Scheduled for April 12-14, 2019
   2. Possible new location or Silver Spur tentatively 20 year anniversary
   3. Elementary school to be contacted soon
5. CHARMS
   1. Database to be updated by Mrs. Elizondo when rolls sheets, etc are received from Mr. T.
6. Orchestra supplies
   1. Purchased by COBA costing approximately $600.00.  Supplies included notebooks, copy paper, and computer ink.
7. Old Business
   1. All scholarships funds from last year distributed
8. Formal Uniforms distribution
   1. Organization of uniforms scheduled for September 11th morning, help needed.
   2. Scheduled for September 12th, during classroom periods, help needed
9. Fundraisers update by Shelly
   1. Butter braids – order form coming soon with delivery of product scheduled before Thanksgiving Day
   2. Yankee Candle – order form coming soon with delivery of product scheduled before Christmas Holidays
   3. HEB gift cards – Shelly requesting help with this fundraiser
   4. Charms sales order form in welcome packet (WC or Lion)
      1. Delivery 3 – 4 weeks
      2. Requested deadline date and delivery date on order form by Mr. T.
10. New Business
    1. None to discuss at this time
11. Director’s minute
    1. New assistant – Mr. Larry Norton
    2. Review of important dates – added the following:
       1. 9-16-18 Picture day for orchestra
       2. Arbor Day
       3. 5th grade holiday party to expect approximately 300 5th graders, need cookies and punch
       4. 11-30-18 Region 12 Clinic held at Reagan High School
       5. 12-1-18 Region 12 Concert held at Reagan High School

Future COBA Meetings:
September 10
November 5
January 15
February 5
April 1
May 6
 
Important Dates:
9-8-18 Freshman Pool Party
9-22-18 Dinner Theater
10-15-18 Fall Concert
10-22-18 Region Symphony Auditions
10-27-18 Halloween Party
11-10-18 Region Philharmonic Auditions
11-11-18 Set, Build for Peter & the Wolf
11-16-18 Peter & the Wolf
12-2-18 Decorate for Holiday Concert
12-3-18 Holiday Concert
12-15-18 Holiday Party
12-18-18 5th Grade Holiday Concert
 
 
Meeting adjourned.