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Meeting Minutes

COBA Meeting September 7, 2021

9/9/2021

 
​​
Call to Order: 6:32 p.m.
  • Updates to COBA Website
  • Upcoming events, Calendar, Volunteer Form
  • Minutes from May 2021 meeting are posted on the COBA website
​Treasurer- Jacqui Kellogg
Updates Financial Report: 5/3/2021- 9/6/2021
  • Beginning Balance: $5448.06
  • Income: Membership, Donations, SnapRaise, T-shirts
  • Expenses: Orchestra supplies, Pool Party Venue, Trophies, Scholarships
  • Ending Balance: $14,149
 Hospitality - Bess Soutter 
Pool Party - September 11, 2021
  • Locate paper products in the dungeon
  • Ice Chests needed. 
  • View sign up: https://www.signupgenius.com/go/10C0C44ADA62EA7F4C70-orchestra
 VP Fundraising - Vanessa Gil
Dinner Theater Update - September 25, 2021
  • Zio’s-Spaghetti dinner; Anticipate approximately 250 participants
  • Request 2 separate bills; Student meal included organizational fee
  • Meal will include gluten free and vegetarian options 
  • Tickets sales will start next week
  • Pre-purchase tickets-There will be no cash sales at the door
  • Vanessa  will send out Sign Up for parent volunteers
  • Bake Sale-(no cash sales allowed by the district) Will inquire about electronic payments taken for bake sale.
  • More information to come regarding bake sale donations
Fundraisers Update - submit form for approval:
  • ButterBraid Fundraiser starts: October 18, 2021 (pastries)
  • Fundraiser ends: November 8, 2021 
  • Submit order: November 9, 2021 
  • Delivery Date & Time: November 18, 2021 at Time TBD
  • Snap-raise.com-will inquire about using snap-raise again this school year.
  • School 30 day limit per fundraisers
  • Discussion on prioritizing individual fundraisers (ex.for trip funds) versus program fundraisers
VP Scholarships - Heather Elizondo
  • Silent Auction Update
  • Working Google Doc with business contacts will be shared
  • Please solicit donations; Letter will be emailed to members for the solicitation of items
COBA Membership- Xochilt Vega
  •  Current number of members: 14 completed member forms
  •  Follow-up needed to cross reference with PayPal on membership payments
  •  Envelopes with QR code and envelopes to recruit members will be sent out
New Business-President’s remarks
  • Following Robert's Rules of Order for future officer meetings
  • Budget decisions will be discussed at next officer meeting
  • Review bylaws to ensure compliance with the district's booster club guidelines
  • Officer meeting TBD
 
Director’s Minute
  • Organizational fee-breakdown: approximately 60% received
  • Auditorium reserved for Oct 5. Photographer needed for group photos. Let Mr. T know if you know of photographers available.
  • Recruitment for 5th grade strings: T shirts & Posters for concert series will be distributed to feeder schools.
  • Churchill will host 5th grade strings-Monday’s & Wednesday’s
  • PayPal Donation button to be added to COBA website
  • Greenback night - have a table for memberships and Dinner Theater ticket sales
  • Mariachi will be playing at Greenback night.
Future COBA Meetings:
October 5
March 1
November 9
April 5
December 7
May 3
January 4
June 7
February 15
Also posted on COBA Website
 
Important Dates: 
September 10: Orchestra Movie Night                       October 11:School Holiday
September 11: Pool Party                                           October 15: End of 1st Grading Period
September 21: Green back Night                                October 16: Region Symphony Auditions
September 25: Dinner Theater & Silent Auction        October 23: Philharmonic Audition
October 5: Student Pictures                                        October 30: Area Recording Dates
                    
Meeting Adjourned: 7:55 p.m.




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    C.O.B.A.

    Parent organization to support Churchill Orchestra.

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