COBA Meeting Minutes- January 7, 2020
6:30pm Meeting called to order. November Meeting Minutes are posted on the website. We are still in need of a Fundraising Chair for next School Year. No more Fundraisers for this year with the exception of the HEB cards which are ongoing. Student Charms accounts should be updated by the end of the week reflecting fundraiser efforts. Mr. Thibodeaux would like COBA to consider using an email fundraising campaign to raise money next year instead of sales. All December events went well. For Students to access the funds from their Charms account for the New York Trip, the student needs to fill out an envelope asking Charms account money to be applied to the New York Trip. COBA made a deposit of $796.46 to David Gage String Instruments for the rental of cellos and basses for the Carnegie Hall performance during the New York Trip. The remainder of the payment will be paid at the time of rental. TV in Lobby was purchased and installed by NEISD. Mr. Sullivan from NEISD Construction stated that this was planned for in the Construction plans. Mr. Thibodeaux constructed rolling shelving units for the dungeon to improve organization. COBA reimburseMr. Thibodeaux for the materials. Thank you Mr. T! Date for End of Year Banquet was changed to May 21st due to the Madison Choir secured our preferred date before us! Still need to secure a DJ for the event. Mrs. Fuhrmann is working on this. End of Year Concerts: A change this year- we will have two Finale Concerts: May 18-1,2,3,6 periods and May 19- 4th period. All students will turn in their formal uniforms at the end of the concert. Events for volunteer opportunities: All School Musical –provide meal one night, date TBA Middle School Tape Clinic-SignUp Genius will be sent out UIL Concert and Sight Reading Contest- provide snacks, meals, and chaperoning-SignUp Genius will be sent out. Pam Klinger to look into process to get an Orchestra Yearbook produced this year before Finale Concerts. Meeting Adjourned at 7:30pm. CHURCHILL ORCHESTRA BOOSTER ASSOCIATION NOVEMBER 4, 2019 MEETING MINUTES
Call to Order 6:38 pm 1. Treasurer's Report will be posted on website a. One scholarship still pending, payment will be sent for 2nd semester (January 2020) 2. COBA Officers NEEDED for 2020/2021 calendar year --- Fundraiser a. Simply Sheets fundraiser begins Nov 1st, ends Nov 22nd 3. Red Bird Costume was purchased in thanks to Christa Aldrich & HEB 4. New York Trip a. Rental of 4 Bass & 8 Cellos - quotes are pending 5. New Business a. Feeding Students for Holiday Concert - sandwiches b. Cookies & Juice for 5th grade Holiday Concert – purchase Or possible HEB donation; possible 300 kids c. Roses for senior parents at Holiday Concert – to be purchased by Carrie d. TV for announcements – on hold until next month e. Shelving in dungeon – on hold until next month Future COBA Meetings: January 7 February 4 April 7 May 4 Important Dates: Nov 9 – Region Philharmonic Auditions Nov 17 – Build the Tree -- Sign up genius to be sent Nov 19 – Butterbraid Order Delivery Nov 22 – Peter & The Wolf Concert 9:30 am and 10:45 am Dec 7 – Region Concert Dec 8 – Decorate for Holiday Concert Dec 9 – Holiday Concert Dec 14 – Orchestra Holiday Party in Orchestra room 6:00 pm to 9:00 pm Dec 18 – 5th Grade Holiday Concert Meeting adjourned. 6:35pm Meeting called to order Minutes from last meeting were read Financial report: ending balance is $25,166.80 Dinner theater earnings $10,925.40 Dinner theater costs -$2,499.53 Total net earnings: $8,425.87 (awaiting custodial expenses and Vicky's receipts) Tshirts for students and polos for parents have been ordered COBA membership is at 52%. Goal is 75% Action plan to increase membership includes meeting with 8th graders and parents in the spring, continuing to talk it up in lobby before concerts Officer changes for 2020-2021: Treasurer volunteers (Arami Aquino and Nellie Munguia); Silent Auction (Heather Elizondo); Fundraising (NEED VOLUNTEER) Red Bird Costume was purchased for the school by HEB via Christa Aldrich and the literacy program Fundraisers: Discount cards done, will be repeated in December if Vanessa wants to undertake it; Yankee candles in person sales done, continued online until April; Butter Braid and cookie dough sales end Oct 25 with delivery before Thanksgiving; Sheets to begin soon New York Trip: Approx 60 participants including chaperones Cellos and basses will be either shipped or rented, COBA will pay for it Late donation from Institute of Texan Cultures will be given to a student (haven't decided how to use it yet) Tree building for Peter has been changed to November 17 Peter and the Wolf performances on November 22 will be at 9:30 and 10:45 Halloween and Holiday parties will be in the orchestra building Meeting adjourned at 7:05pm.
CHURCHILL ORCHESTRA BOOSTER ASSOCIATION SEPTEMBER 9, 2019 MEETING MINUTES
Call to Order 6:34 pm
Future COBA Meetings: October 15 November 4 January 7 February 4 April 7 May 4 Important Dates: Sept 16 - ESF Coupon Cards or $$ due Sep 17 – Greenback Night 6:00 pm Sept 30 - Yankee Candle order due Oct 4 - Set up for Dinner Theater Oct 5 - Dinner Theater Oct 7 - Butterbraid fundraiser Oct 7 - Fall Concert Oct 8 - Orchestra Pictures Oct 21 - Region Symphony Auditions – Lee High School Oct 26 - Orchestra Halloween Party Nov 1 - Simply Sheets fundraiser Nov 9 – Region Philharmonic Auditions Nov 16 – Build the Tree Nov 19 – Butterbraid Orders due Nov 22 – Peter & The Wolf Concert Dec 7 – Region Concert Dec 8 – Decorate for Holiday Concert Dec 9 – Holiday Concert Dec 14 – Orchestra Holiday Party Dec 18 – 5th Grade Holiday Concert Meeting adjourned.
CHURCHILL ORCHESTRA BOOSTER ASSOCIATION APRIL 1, 2019 MEETING MINUTES
Call to Order 6:30 pm
Future COBA Meetings: May 6 Important Dates: 4-1-19 Balance of Dude Ranch Fee Due 4-8-19 Evening with Springs Rehearsal – Varsity Only 4:30 pm – 6:00 pm 4-11-19 Dude Ranch Trip Rehearsal 4:30 pm – 6:00 pm 4-11-19 Dude Ranch meeting 4-12 to 4-14 Dude Ranch Trip 4-18-19 Evening with Strings – Thursday before Good Friday 4-23-19 Letter Jacket Fitting after school 5-6 to 5-10-19 WC Orchestra Auditions 5-13-19 Senior Concerts / Scholarship Announcements 5-16-19 Freshman Concert – Churchill Baptist Church 5-17-19 Orchestra Banquet – Anne Marie’s 5-21-19 Varsity Concert @ Tobin Center @ 8:00 pm (Call time 6pm – NO BUS) 5-20 to 5-24-19 WC Orchestra Student Officer Elections 5-28-19 Incoming Freshman Night – COBA and Student Officers Attendance Required 6-17 through 6-21-19 NEISD Orchestra Workshop – WC is hosting the camp (8 am – 1 pm) Service hours for those interested contact Mr. T or Mr. Norton 8-5 through 8-9-19 WC Orchestra Camp – ALL orchestra students Meeting adjourned. Mr. Shane Land, WC vice principal, attended the meeting. He wanted to let COBA know that the administration appreciates all of the things that COBA does for the Orchestra and that if we have any questions or concerns we can bring them to him.
Jessica Vacca gave the treasurer's report. Dude Ranch payments can be made through PayPal on the COBA website. We currently have 61 people signed up to go on the trip. Red Bird costume that we rent yearly for the Peter and the Wolf performances is being replaced by the Costume rental company. I asked how much would they sell the old costume for. The price to buy the used red bird costume is $895. Obviously that is too expensive. There are red bird costumes online for under $400. Mr. Thibodeaux asked to table this discussion until the Fall. Shelly McKneely stated that someone will have to take over her position of Vice President-Fundraising for next year and that it would be helpful if she could show the new person the ropes before the end of this year. The Orchestra will be able to move into the new orchestra building on Monday, February 18 (President's Day Holiday). Mr. Thibodeaux asked for volunteers to help with moving and unpacking items beginning at 10am on the 18th. WC Orchestra will host the Middle School Tape Clinic on 2-23-19 and the first teaching day in the new building will be 2-25-19. Pre- UIL Concerts: 2-12-19 in the Naeglin Theater. Call times are firm, but the actual concert times are flexible. Middle School Tape Clinic: 2-23-19 Will be held in new Orchestra building, Cafeteria, and Naeglin Theater. COBA is responsible for feeding judges breakfast and lunch--although the District will reimburse us for the cost. Mr. Thibodeaux will call Fine Arts Dept. to inquire as to who will order the food-COBA or Fine Arts. We will need a few adult volunteers- to serve the food, assist the judges, and traffic control. A SignUp Genius will be sent out to secure volunteers. UIL Orchestra cocert/sight reading contests will be March 4-6. COBA will need to provide a quick, portable lunch for one group as they will have their contest during lunch time. We will provide bottled water, peanut butter crackers, and possibly prepackaged apple slices in a bag for 55 students. COBA will also provide snacks for the students on the contest days. A SignUp Genius will be sent out to secure snack donations. We need to secure a free venue for the Freshman end of year concert. We have in the past held it at Shearer Hills, but they charge us $75. We are looking for a free venue. A few people volunteered to inquire at their churches. Incoming Freshman Night will be on 5-28-19 in the New Orchestra building. Meeting adjourned. CHURCHILL ORCHESTRA BOOSTER ASSOCIATION JANUARY 15, 2019 MEETING MINUTES
Call to Order 6:30 pm 1. Treasurer's Report a. Listed: Checking Account Balance $15,158.17 b. Not Listed: Savings Account Balance $1752.67 (no transaction history) 2. COBA Website a. T-shirt Sales, COBA Due collections b. www.churchillorchestra.org 3. Peter and The Wolf Costumes a. Yearly rental of $100.00, proposed by COBA president to offer to buy this year b. Cost of new costume is approx. $300 - $350 4. Holiday Concert Meals a. Meals were a success b. Fifth grade strings reception – BIG THANK YOU to Heather Elizondo & HEB for the donations to this event 5. Fundraisers – Shelly & Veronica a. HEB gift cards placed monthly, next order date soon 6. School Musical a. Orchestra must provide meal – Feb 1st i. Sign up genius ii. Meal consist of sandwiches, chips & drink iii. Approx. 80 kids 7. Move in Date to New Building a. Feb 2, 2019 8. New Business a. UIL Competition Days – need snacks – need volunteers b. Orchestra Banquet in May – reserved venue 9. Dude Ranch Trip a. Scheduled for April 12-14, 2019, has been approved by NEISD b. Pending charter buses pricing c. Need 50 ppl to reserve i. Deposit due Jan 22 $100 ii. Payment due Feb 2 $92 iii. Payment due Mar 2 $92 iv. Final payment due Apr 6 Future COBA Meetings: February 5 April 1 May 6 Important Dates: 1-24-19 Electives Showcase 1-30-19 to 2-3-19 School Musical 2-2-19 MOVE INTO NEW ORCHESTRA BUILDING 2-12-19 Pre UIL Concert 6:30pm 2-23-19 NEISD Tape Clinic -- Churchill tentative to host ½ NEISD middle school orchestras depending on further delays in construction of building 3-4-19 to 3-6-19 UIL Concert/Sight Reading Contest @ Alamo Heights 3-11 to 3-15 Spring Break 4-8-19 Evening with Springs Rehearsal – only Churchill cluster 4-12 to 4-14 Dude Ranch Trip 4-18-19 Evening with Strings – Thursday before Good Friday 5-13 & 5-14 Final Concerts 5-20-19 Freshman Final Concert 5-21-19 Varsity Concert @ Tobin Center @ 8:00 pm Meeting adjourned. Call to Order 6:35 pm
January 15 February 5 April 1 May 6 Important Dates: 11-10-18 Region Philharmonic Auditions @ Roosevelt High School 11-11-18 Set, Build for Peter & the Wolf 11-16-18 Peter & the Wolf 11-27-18 Movie Night -- Shrek I 11-30-18 and 12-1-18 Region Clinic and Concert @ Reagan 12-2-18 Decorate for Holiday Concert 12-3-18 Holiday Concert 12-15-18 Holiday Party 12-18-18 5th Grade Holiday Concert 1-24-19 Electives Showcase 1-30-19 to 2-3-19 School Musical 2-2-19 MOVE INTO NEW ORCHESTRA BUILDING 2-23-19 NEISD Tape Clinic -- Churchill tentative to host ½ NEISD middle school orchestras depending on further delays in construction of building Meeting adjourned. (7:26 pm) |
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