Meeting called to order at 6:30pm.
Minutes from last meeting are posted on the website. Have made several attempts to contact Arami about financials, but no response.
Student orchestra t-shirts have been ordered, expected delivery is October 19. Cost for 2 t-shirts and a mask was $17.41. Only 82 students purchased t-shirts, We were required to purchase a minimum of 150 masks. We will offer those extra masks for sale.
October 5th concert went well.
Heather Elizondo will work on updating Charms.
Vanessa Gil will contact an online fundraising service to assist us in an online fundraiser.
Bess Soutter volunteered to fill the Hospitality position and Freshman parent Dawn Reiss volunteered to be the Freshman Representative.
Mr. Thibodeaux requested black, red, and white 1" binders for the orchestra students.
Mr. Thibodeaux stated that Dr. Maika announced that any student who wants to come back to actual in school learning may do so on October 19th. He referred us to Dr. Maika's letter and announcement for details.
As of right now, the orchestra will be building the tree for the Peter and the Wolf performance. The orchestra will be performing Peter and the Wolf for the elementary schools by streaming the concert.
There will be no Region Clinic or concert. The Fifth Grade Strings Holiday concert is cancelled.
The orchestra will have the Holiday Concert as planned (following social distancing protocols).
Meeting adjourned at 7:05pm.
1.Call to Order 6:36pm
2.Minutes from last meeting
a.Will be posted on website
a.Jessica unable to attend Zoom meeting, financials will be posted on website as soon as they are available
4.COBA Officers for 2020/2021
a.Fundraising – Vanessa Gil has volunteered to help and hopefully get a Freshman parent involved, Arami Aquino will take over as COBA treasurer from Jessica Vacca on 7/1/2020.
a.Signs arrived, Blanco sign, dinner theatre door sign, Concert etiquette signs for entry doors Heather Elizondo to make add’l etiquette signs – small ones
a.Mr. T sent to final pdf to share with students
i.Possible next year not to ask for advertising adds, perhaps well wisher adds recommended by Pam Klinger
7.COBA Scholarship Committee Meeting
i.Student T-shirts 2020/2021 – sent letter to middle school teachers requesting forward to future Charger students. Additional information-joining COBA,, etc.
ii.Received one 8th grade parent sign up for COBA
8.Orchestra Banquet- Anne Marie’s
i.Ruben at Anne Marie’s requested they will keep deposit apply to next year’s banquet
ii.$600 deposit applied to May 22, 2021
a.Uniform Collections -- All but 11 uniforms returned
b.Inventory and Repairs -- All senior instruments returned
c.Face mask fundraising – thoughts? Cost $5 - $7 each, will they be required for school? One to two week turn around, table topic until further information is available
a.Scholarship committee Thursday, May 14th zoom meeting
i.June 1 – June 5
ii.Mr. T will hand out awards, as well as the outstanding senior awards
c.Next year’s calendar emailed - Pre-UIL concert pushed back one week
Future COBA Meetings:
August 3, 2020
1.Call to Order
2.Minutes from last meeting – posted online website
3.Financial Report -
a.Complete report to be posted on website
b.Summary : $15921.26 balance as of 4/14/2020 checking, $1755.14 savings
4.COBA Officers for 2020/2021--
a.Fundraising (Vanessa Gil), Communications (A Joshi) –
b.Suggestions for fundraising next year
i.Eliminate product delivery to school-Butter Braid & Yankee Candle
ii.Try SNAP as suggested by Mr. T, cons: 20% fee
5.UIL- volunteers, snacks, and lunch –
a.Everything went great, everyone got feed
b.Great UIL results
6.New York Trip-update and rental/shipping cellos & basses
a.Refund for cancelled events
b.Mr. T has some funds to return to COBA
7.NEISD Tape Clinic
a.Cancel hard copy everyone will get pdf, not enough ads sales
b.Silent Auction for next Year (October 17, 2020 possible date)
c.2019/2020 Scholarships-Selection Committee,
i.Number of Scholarships funds available for this year
ii.Concerns for next year’s possible donations decline from vendors with pandemic issues
iii.Scholarship deadline May 4, 2020
iv.Committee is set, Mrs. Stevenson, Mrs. Tinkao, Mr. T. Mrs. Furhmann, Mrs. Elizondo, Mr. Norton,
d.Student T-shirts 2020/2021 –
i.Fuhrmann to call and get possible pricing, Z Wear---too expensive & Lulu Bell & Big Star Branding,
ii.Pending design from Orchestra officers
e.COBA Signs –
i.New banner for Blanco road fence, new signs for dinner theatre, theatre etiquette
ii.Committee voted and agreed to purchase (cost of $225.00)
a.Orchestra End of Year Banquet at Anne Marie’s
ii.Online video as substitute
Future COBA Meetings:
COBA Meeting Minutes- January 7, 2020
6:30pm Meeting called to order.
November Meeting Minutes are posted on the website.
We are still in need of a Fundraising Chair for next School Year.
No more Fundraisers for this year with the exception of the HEB cards which are ongoing. Student Charms accounts should be updated by the end of the week reflecting fundraiser efforts.
Mr. Thibodeaux would like COBA to consider using an email fundraising campaign to raise money next year instead of sales.
All December events went well.
For Students to access the funds from their Charms account for the New York Trip, the student needs to fill out an envelope asking Charms account money to be applied to the New York Trip.
COBA made a deposit of $796.46 to David Gage String Instruments for the rental of cellos and basses for the Carnegie Hall performance during the New York Trip. The remainder of the payment will be paid at the time of rental.
TV in Lobby was purchased and installed by NEISD. Mr. Sullivan from NEISD Construction stated that this was planned for in the Construction plans.
Mr. Thibodeaux constructed rolling shelving units for the dungeon to improve organization. COBA reimburseMr. Thibodeaux for the materials. Thank you Mr. T!
Date for End of Year Banquet was changed to May 21st due to the Madison Choir secured our preferred date before us! Still need to secure a DJ for the event. Mrs. Fuhrmann is working on this.
End of Year Concerts: A change this year- we will have two Finale Concerts: May 18-1,2,3,6 periods and May 19- 4th period. All students will turn in their formal uniforms at the end of the concert.
Events for volunteer opportunities:
All School Musical –provide meal one night, date TBA
Middle School Tape Clinic-SignUp Genius will be sent out
UIL Concert and Sight Reading Contest- provide snacks, meals, and chaperoning-SignUp Genius will be sent out.
Pam Klinger to look into process to get an Orchestra Yearbook produced this year before Finale Concerts.
Meeting Adjourned at 7:30pm.
CHURCHILL ORCHESTRA BOOSTER ASSOCIATION NOVEMBER 4, 2019 MEETING MINUTES
Call to Order 6:38 pm
1. Treasurer's Report will be posted on website
a. One scholarship still pending, payment will be sent for 2nd semester (January 2020)
2. COBA Officers NEEDED for 2020/2021 calendar year --- Fundraiser
a. Simply Sheets fundraiser begins Nov 1st, ends Nov 22nd
3. Red Bird Costume was purchased in thanks to Christa Aldrich & HEB
4. New York Trip
a. Rental of 4 Bass & 8 Cellos - quotes are pending
5. New Business
a. Feeding Students for Holiday Concert - sandwiches
b. Cookies & Juice for 5th grade Holiday Concert – purchase Or possible HEB donation; possible 300 kids
c. Roses for senior parents at Holiday Concert – to be purchased by Carrie
d. TV for announcements – on hold until next month
e. Shelving in dungeon – on hold until next month
Future COBA Meetings:
Nov 9 – Region Philharmonic Auditions
Nov 17 – Build the Tree -- Sign up genius to be sent
Nov 19 – Butterbraid Order Delivery
Nov 22 – Peter & The Wolf Concert 9:30 am and 10:45 am
Dec 7 – Region Concert
Dec 8 – Decorate for Holiday Concert
Dec 9 – Holiday Concert
Dec 14 – Orchestra Holiday Party in Orchestra room 6:00 pm to 9:00 pm
Dec 18 – 5th Grade Holiday Concert
6:35pm Meeting called to order
Minutes from last meeting were read
Financial report: ending balance is $25,166.80
Dinner theater earnings $10,925.40
Dinner theater costs -$2,499.53
Total net earnings: $8,425.87 (awaiting custodial expenses and Vicky's receipts)
Tshirts for students and polos for parents have been ordered
COBA membership is at 52%. Goal is 75%
Action plan to increase membership includes meeting with 8th graders and parents in the spring, continuing to talk it up in lobby before concerts
Officer changes for 2020-2021: Treasurer volunteers (Arami Aquino and Nellie Munguia); Silent Auction (Heather Elizondo); Fundraising (NEED VOLUNTEER)
Red Bird Costume was purchased for the school by HEB via Christa Aldrich and the literacy program
Fundraisers: Discount cards done, will be repeated in December if Vanessa wants to undertake it; Yankee candles in person sales done, continued online until April; Butter Braid and cookie dough sales end Oct 25 with delivery before Thanksgiving; Sheets to begin soon
New York Trip: Approx 60 participants including chaperones
Cellos and basses will be either shipped or rented, COBA will pay for it
Late donation from Institute of Texan Cultures will be given to a student (haven't decided how to use it yet)
Tree building for Peter has been changed to November 17
Peter and the Wolf performances on November 22 will be at 9:30 and 10:45
Halloween and Holiday parties will be in the orchestra building
Meeting adjourned at 7:05pm.